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Business Formation and Dissolution

Business Formation

Factors to consider when deciding what type of business structure is right for your company include flexibility, complexity, liability protection, implications for your taxes, permits and licensing requirements. The organizational structure also defines the roles and responsibilities within the business by clarifying who is responsible for what tasks. This will help the organization to run more efficiently.

Types of Business Formations

Sole Proprietorship
A sole proprietorship is simple to form and gives the proprietor complete control of the business. Business assets and liabilities are not separate from the owner’s personal assets and liabilities; therefore, the proprietor can be held personally liable for the debts and obligations of the business. Sole proprietorships are preferred for low-risk businesses and owners who want to test their business idea before creating a more formal business.

Partnerships
When two or more people want to own a business together, a partnership offers the simplest structure. Partnerships can be limited partnerships (LP) or limited liability partnerships (LLP). An LLP is like a limited liability company (LLC) in that all partners are granted limited liability protection such as personal assets if the LLC faces bankruptcy or lawsuits. Profits are passed through to personal tax returns, and the partner without limited liability must pay self-employment taxes.

Corporation
Corporations offer their owners the strongest protection from personal liability. The cost to form a corporation is higher than other structures and requires more extensive record-keeping, operational processes, and reporting.

S Corporation
An S Corporation is designed to avoid the double taxation drawback of regular corporations. The S Corporation allows profits and some losses to be passed through directly to the owners' personal income without being subject to corporate tax rates. Not all states tax S Corporations equally. Most recognize them the same way the federal government does and tax the shareholders accordingly. Ohio recognizes the federal S election regarding income tax but still requires S Corporations to pay the commercial activity tax (CAT). In addition, an individual S Corporation shareholder will owe tax to the state on their share of the company's income.

Attorney Contact: Marc R. Hertrick

Business Dissolution

When a business decides to shut down, depending on the type of entity, it may take months or even years to officially close. To dissolve a business in Ohio, owners must provide a completed Certificate of Dissolution by Shareholders, Directors, or the Incorporators Form (561) to Ohio's Secretary of State by mail or in person

THE DISSOLUTION PROCESS
The dissolution process mirrors the formation process. Leadership needs to ensure that everyone is on board with the dissolution. If the business has articles of organization, the process for voting on dissolution should be included. The dissolution process takes time. Having a business checklist can make the process easier.

1. Notify Employees
The Federal Worker Adjustment and Retraining Notification (WARN) Act does not apply to most small businesses. However, it requires eligible employers to notify employees at least 60 days before mass layoffs or plant closings.

2. Notify Creditors and Vendors
Contracts and leases should be cancelled according to their terms. This can include building leases, contracts for goods or services, and notification to employees before closing the business.

3. Pay Final Federal Taxes
Contact the IRS for tax forms for the final year of the business. Employers need to file their final payroll taxes and make final tax deposits. After paying all taxes and closing all other business accounts, businesses should cancel their employer identification number (EIN).

4. File Articles of Dissolution
If articles of incorporation were filed to start the business, then articles of dissolution to end the business must be filed with the Secretary of State's office within one year of final tax returns.

5. Cancel Business Licenses
Cancel all business licenses and permits under the business’ name to keep the company in good standing. This is especially helpful if a former proprietor decides to establish a new business. Certificates of dissolution for city or state permits may be required.

6. Resolve All Financial Obligations
To arrange continued payment of outstanding loans, notify lenders and other business entities that the company has done business with. It might be possible to negotiate payment or forgiveness.

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